Vira Rubenstein

What happens when someone sees your business clearly, sometimes clearer thank you do?

That’s the work we do together.

One conversation that shifts everything.

You’re the visionary. But you’re entangled in something that’s not your zone – admin, team systems, offers, delivery bottlenecks, digital strategy.

You don’t need more to do.

You need a system that sees what matters, and someone who can move it forward.

That’s what I do. I partner with founders, entrepreneurs and CEOs to diagnose the friction, architect new flows, and move from stuck to scalable – without compromising how you work best.

This is not consulting as usual.

This is behavioural systems architecture, where your patterns, preferences, and genius zones become the design principles.

Observe – Strategic intake and founder mapping.
Distil – Reduce noise, name the bottlenecks, locate the pressure points.
Architect – Design workflows and strategies that align with your rhythm.
Transfer – Build accountability or train key team members so execution is seamless.

CEO Diagnostic Sprints

30 Days. One focus. Targeted analyses that identify the exact constraint limiting progress to design a clear, executable path forward.

VIP Clarity Intensives

One high‑impact session to distil complexity, reframe the problem and produce immediate structural clarity and direction with support.

Pre-Built Command Systems

Plug-and-play Airtable templates for coaches, psychologists, founders & educators ready to launch.

Thought Partner & Architect

A brain beside you for perspective, pattern recognition, and system design—not an agency or ongoing management.

Who This is For

Founders who move quickly once they know where to go.
CEOs and directors who want a thinking partner, not a service provider.
Professionals who are stuck in admin, systems, or decision fatigue.
Leaders who are brilliant but locked by detail.

The cost of disorganisation compounds daily.

But this is what it feels like to be in command again …

As a behavioural consultant, Vira’s observations of my business gave me pause and inspired action. Her ability to articulate my own vision—better than I could myself—and then implement a clear path toward it is truly unique.

— Gad Rubenstein, Director | Red Box Gym

Clarity. Ease. Results.

Before working with Vira, I had a loose vision of stepping into private practice. Within four weeks, she transformed that vision into a fully realised business—architecting the operational systems, branding, client workflows, and digital infrastructure needed for a seamless practice. More than just efficiency, Vira brought clarity, confidence, and to the process, ensuring I felt ownership over every step without the overwhelm. Her precision, strategic thinking, and ability to structure complex ideas into a functional business exceeded my expectations at every turn. I truly couldn’t recommend her more highly for anyone looking to bring structure, intelligence, and ease to their business.

— Dr Rachel Briggs, Director & Clinical Psychologist | Arise Health & Wellness